1. Data Controller
The data controller for this website is Frelovan Compendium, an independent editorial publication. Our registered correspondence address is 41 Liverpool Road, London N1 0RW, United Kingdom. You may contact us in relation to data protection matters at [email protected] or by telephone on +44 20 7283 4916.
2. Personal Data We Collect
We collect personal data only in the following circumstances:
- Contact enquiries. When you submit our contact form or email us directly, we collect your name, email address, and the content of your message.
- Correspondence. If you write to us by post or telephone, we may retain a record of that correspondence where necessary to respond to your enquiry.
- Technical data. Our web server automatically records certain technical information when you visit the site, including your IP address, browser type, operating system, referring URL, and pages visited. This data is collected for security and assessment purposes and is not used to identify individual visitors.
- Cookies. We use cookies as described in our Cookie Policy. Cookie data may include preferences and session identifiers.
We do not collect sensitive personal data, and we do not collect personal data from individuals who are under the age of 16.
3. How We Use Your Personal Data
We use the personal data we collect for the following purposes:
- To respond to enquiries submitted through our contact form or by email or post.
- To maintain the security and proper functioning of our website.
- To comply with our legal obligations.
- To review and act on factual correction requests submitted by readers.
We do not use your personal data for marketing purposes, and we do not use automated decision-making or profiling in relation to personal data we hold.
4. Legal Basis for Processing
The legal bases on which we process personal data are:
- Legitimate interests (Article 6(1)(f) UK GDPR): processing technical data for website security, and processing enquiry data in order to respond to correspondence.
- Legal obligation (Article 6(1)(c) UK GDPR): where we are required by law to process or retain data.
- Consent (Article 6(1)(a) UK GDPR): for non-essential cookies, where consent is obtained through our cookie management interface.
5. Data Retention
We retain personal data only for as long as is necessary for the purpose for which it was collected. Enquiry correspondence is retained for a maximum of 24 months following the resolution of the enquiry, after which it is deleted. Technical log data is retained for a maximum of 90 days. Cookie consent records are retained for 12 months.
6. Third Parties and Data Sharing
We do not sell, rent, or share your personal data with third parties for commercial purposes. We may share data with the following categories of processor solely for the purpose of operating our website:
- Web hosting and server infrastructure providers who host this website on our behalf.
- Analytics providers, where consent has been given for analytical cookies.
All processors are required to handle your data in accordance with applicable data protection law. We do not transfer personal data outside the United Kingdom or the European Economic Area except where adequate protections are in place.
7. Your Rights
Under UK GDPR, you have the following rights in relation to your personal data:
- Right of access: to request a copy of the personal data we hold about you.
- Right to rectification: to request that inaccurate data be corrected.
- Right to erasure: to request deletion of your personal data in certain circumstances.
- Right to restriction: to request that we restrict processing of your data in certain circumstances.
- Right to object: to object to processing based on legitimate interests.
- Right to withdraw consent: where processing is based on consent, to withdraw that consent at any time.
- Right to lodge a complaint: with the Information Commissioner’s Office (ICO) at ico.org.uk if you believe we have not handled your data correctly.
To exercise any of these rights, please contact us at [email protected]. We will respond within one calendar month.
8. Cookies
We use cookies on this website. Details of the cookies we use, their purpose, and how you can manage your preferences are set out in our Cookie Policy. You may update your cookie preferences at any time using the cookie settings link in the footer of any page.
9. Changes to This Policy
We may update this privacy policy from time to time. When we do, we will update the “last updated” date at the top of this page. We encourage you to review this policy periodically. Continued use of the website following any update constitutes acceptance of the revised policy.
10. Contact Us
If you have any questions about this privacy policy or the way we handle your personal data, please contact us:
- Email: [email protected]
- Post: Frelovan Compendium, 41 Liverpool Road, London N1 0RW, United Kingdom
- Telephone: +44 20 7283 4916 (Monday to Friday, 09:00–18:00 GMT)